Total Business Solutions from Profile...

WELCOME to The Profile Group of companies. No matter what line of business you are in, with increasingly demanding and global marketplaces, you will need effective business management and IT systems to enable you to remain competitive and profitable. Profile can help you. We provide hardware, software, networking, consultancy, training, maintenance and support services of the highest quality, which will constitute a total business solution for your organisation...

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With Opera 3 Business Intelligence tools you get precisely what you need to know without wasting valuable time.

With Opera 3, you have advanced intelligence working for you; and it's not just us saying that: Pegasus XRL has won awards for its features, while Pegasus Dashboards will revolutionise the way you view the information you need.

  • Pegasus XRL

    Pegasus XRL allows Microsoft Excel to access live data in Opera 3 at the click of a mouse, so you don’t have to copy and paste, re-key or work out formulas. For years, accounting system users have had to struggle with complicated and inflexible reporting tools that are supposed to make things easier. In reality, they make extracting data into Excel a real trial.

    >>> See it in action Watch the pre-recorded Pegasus XRL webinar.

    Pegasus XRL Management Reports

    XRL brings such struggles to an end. Pegasus XRL is our award-winning Business Intelligent application which seamlessly links your Opera 3 financial information with Microsoft Excel in a couple of simple steps.

    Features

    Seamless Integration with Microsoft Excel Access XRL features within Microsoft Excel
    Summary or Detailed Reports Reports are easily created using the XRL Report Wizard
    Powerful Designer The XRL Report Designer allows reports to be designed and styled to your exact requirements
    Transaction Drilldown Not only can XRL produce reports rapidly, but it also provides multi-level drilldown to the underlying transactions
    Report Library Keep useful reports in a central repository for immediate access at any time
    Dynamic Links Cells in Excel can be dynamically linked to Opera 3, ensuring the latest information is always displayed
    Cube Analysis Allows data to be manipulated in many ways. Cube analysis allows data to be:
    • Sliced (eg breakdown company turnover by customer)
    • Diced (see which products customers buy)
    • Drilled (see details of every invoice for that customer and product)
    • Charted (provides a concise and clear visual representation of the data)
    • Distributed (results can be saved as an Excel spreadsheet or in Adobe Acrobat (PDF) format
    Pivot Table Creation Simply tick a box to produce an XRL report as an Excel Pivot Table for further data manipulation
    Data Send Allows Nominal Budgets, Price Lists and Stock Adjustments to be easily uploaded from Pegasus XRL to Opera 3
    Macro Manager Allows non-technical users to automate their Excel Workbooks
    Security Access to data is fully controlled by the Opera 3 Security Manager
    CRM XRL reports seamlessly against CRM
    Pegasus CIS In addition to Opera 3, XRL can report against all variants of Pegasus CIS
    Operations II In addition to Opera 3, XRL can also be used with Operations II, our manufacturing solution

  • Pegasus Instant Messenger (PIM) 

    Pegasus Instant Messenger (PIM) helps release the business-critical information held within your system via pro-active alerts. PIM is Opera 3’s unique real-time reporting, scheduling and instant messaging tool, designed to address the challenges organisations face when attempting to manage and distribute business information. 

    Opera 3 Business Intelligence tools - PIM 

    In today's age, nobody can afford to wait for monthly or weekly management reports to determine the health of their business; PIM automatically distributes real-time, business-critical information in the form of a discreet pop-up instant message, as and when you need it.

    Features

    Schedule and Distribute Reports Instruct the system to run specific reports at a scheduled time and day
    Configure Reports Reports are easy to create using simple or advanced wizards.
    Report Archive Easily display a list of reports you (or another user) have received historically using the Message Manager
    Instant Messaging Avoid e-mail spam and clutter by using Instant Messaging to distribute reports. Popups appear on users screens using a colour coded message to announce the priority and availability of new reports
    Instant Notes Record a time and date stamped note for a colleague and use the PIM framework to send it to them
    PIM Chat Use the PIM Instant Messenger framework to contact and collaborate with other users
    E-mail Reports For remote offices or contacts select to distribute reports by e-mail
    Widely Available PIM is available to all users on the network
    Operations II In addition to Opera 3, PIM can also be used with Operations II, our manufacturing solution
    Context Sensitive Help Comprehensive and easy to use Help facilities
  • Pegasus Dashboards 

    Pegasus Dashboards gives you a visual representation of key business data in real time, in a wide range of formats and with powerful drilldown to the underlying data. This allows the management team to easily identify trends and issues and take immediate action. 

    >>> See it in action Watch the pre-recorded Pegasus Dashboards webinar. 

    Pegasus Dashboards 

    Each operator can define their own individual Dashboards, depending on their role and responsibility. Critical information relating to each area can be tracked such as sales performance, KPIs or stock levels. Therefore if you are a managing director, financial manager or head of sales, you can have your own Dashboards designed to fit the way you see the business
  • Reporter

    Report Manager Allows users to easily create their own reports, to supplement those already provided. Select the report basis (table), field order and sequence and define relational and logical operators
    Batch Reporting Allows a batch of reports to be run in a single process
    Security Apply security access to newly created reports
    Append to Report Menu Allows reports to be appended to the associated module report menu
    Report Output Includes output to screen, printer and file. Reports can also be exported in various formats for further data manipulation
    E-mail Allows reports to be e-mailed to remote offices or colleagues
    Context Sensitive Help Comprehensive and easy to use Help facilities


    EC VAT

    Countries Create Country codes for those countries your company trades with
    Transport Modes Create Transport Mode codes, to be shown on the Supplementary Declaration
    Transaction Nature Create Nature of Transaction (NoTC) codes for reporting purposes
    Commodity Codes Create Commodity Codes to classify goods for reporting purposes
    Delivery Terms Create codes that define the terms of delivery, to be shown on the Supplementary Declaration
    ESL Report The EC Sales List report can generate an XML upload file for transmission to HMRC via their website.
    Comprehensive Reports Comprehensive ESL, SD and VAT reports and audit trail reports are all available
    Context Sensitive Help Comprehensive and easy to use Help facilities

Pegasus CIS lets you see the profitability of the contract and the calculated costs to completion.

Pegasus CIS is a software solution specifically designed for the construction and contracting industries. Not only will it make you fully compliant with the taxman, it'll also bring astonishing efficiencies to your contract management.

>>> See it in action Watch the pre-recorded Pegasus CIS webinar.

  • When you consider that the average construction project suffers 150% cost overruns and completes more than 175% late, there’s clearly a great need for software that can help you to deliver projects on time and within budget – and transform your profitability.

    Keeping you on the level

    Pegasus CIS provides complete control over all aspects of contracts management, from costing and timesheets through to payment applications, VAT invoicing and cash receipt matching. Fully integrated to the Sales, Purchase and Nominal Ledgers, Cashbook and Payroll, Pegasus CIS conforms to the requirements and regulations of HMRC's Construction Industry Scheme.

    Pegasus CIS recognises the complex business requirements of the construction sector, offering an unparalleled level of management control over contracts and subcontractors. It integrates with Opera 3, Opera II, Sage 50 and Sage 200.

    CIS Overview

    Visit http://www.hmrc.gov.uk/new-cis/ for HMRC information relating to the Construction Industry Scheme, including frequently asked questions.

    Taking control of contracts and costs

    It has been estimated that the average construction project suffers 150% cost overruns and completes more than 175% late*. Investing in the right software could help transform this into a more profitable proposition where projects are delivered on time and within budget.

    Simplifying administration and improving the cost controls on contracts

    Controlling the costs of a project can be a daunting task. Not only does a company need to track the costs of purchases, there may be sub-contractors who need to be paid under HMRC's Construction Industry Scheme regulations, as well as raising and chasing Payment Applications to clients. Has a Payment Application been certified? How much is the Main Contractor Discount? When is the Retention due for payment? How much profit did you make on that job? These are the typical questions asked, but getting the answers quickly can be a problem when running a construction project.

    Effective cash management is key to making a profit in a contracting environment. Pegasus CIS has been specifically designed to give instant access to up-to-date information that allows you to manage your contracts. Knowing what is owed and when it is due and who needs to be paid and when, are critical issues. Pegasus CIS addresses these and many others as part of helping you manage your contracts effectively.

    CIS Cost Controls

    Pegasus CIS: a closer look Contract costing software for the construction industry

    Pegasus CIS is a contract costing system that has been specifically written for small to medium-sized (SME) contractors in the construction and allied industries. It eases the administrative burden of running construction projects, whilst providing all the management tools necessary to ensure that all critical information is readily available to the management team.

    The system allows direct costs to be input against a contract, as well as costs derived from labour timesheets, purchases, stock and sub-contractors. A wide range of analysis reports are available, offering views of the current status of contracts, including job performance and detailed profit analysis reports.

    Cost control is critical. Pegasus CIS captures all relevant contract information across all stages of a job so that the status of the contract is immediately available.

    Contract Sales Ledger

    Pegasus CIS includes a self-contained Contract Sales Ledger that works in conjunction with the accounts Sales Ledger. The Contract Sales Ledger maintains details of the current Payment Applications, together with all previous Applications; it also contains information on current and cumulative revenue values together with retention, main contractor discount, contras etc.

    Payment Applications can be printed and certified, payments can be recorded, invoices generated and retentions tracked. When the payment is received it can be entered in batches and allocated to one or more Applications. For Applications, VAT is taken into account at time of payment. It is also possible to create standard invoices, where the VAT is recorded at the date of invoice.

    Knowing when payments are due is critical to successful management of cash flow within any organisation. Pegasus CIS comes with comprehensive aged debt reporting features to allow these payments to be monitored.

    Subcontractors Ledger

    Pegasus CIS includes a Subcontractors Ledger that combines the functionality of a Purchase Ledger with the regulatory requirements of HMRC's Construction Industry Scheme. With Pegasus CIS you can verify new subcontractors both manually and online. Once verified, the system knows whether the subcontractor is paid gross or net, and if net then to deduct tax at either the lower or upper rate. Pegasus CIS also allows you to produce the CIS 300 monthly report and to submit this manually or online.

    CIS Subcontractor

    Subcontractor Applications for Payment can be entered, detailing both current and cumulative values of net, gross, discounts and retentions for the specified contract. When a Subcontractor Application for Payment is approved, it is possible to produce a Payment Certificate that can be sent to the subcontractor with the payment. There is also a separate posting routine for timesheet only subcontractors.

    Labour costs

    It is possible to enter employee timesheets directly into Pegasus CIS, post these costs to the contract and post these timesheets into the Payroll so that payslips are produced. The timesheet data-entry routines are fully optimised for fast entry of data, ideal for companies that need to process large data volumes. For companies that prefer to enter timesheets in the Payroll, it is possible to export them out of the Payroll and post them into Pegasus CIS.

    CIS Labour Cost

    Once the Payroll has been run it is possible to post the 'on-costs' into Pegasus CIS. This means that additional costs such as National Insurance, Pensions, CITB Levies etc can be posted back into the contracts. It is therefore possible to post labour to a contract as a charge-out rate, or as net or gross costs.

    Contract purchasing

    Pegasus CIS includes a Purchase Order Processing system that allows committed costs of a contract to be monitored by raising purchase orders against that contract. As deliveries are received and invoiced the purchase order is updated, maintaining an accurate picture of the committed costs. It is possible to arrange for deliveries to be made directly to site, knowing what is still to be delivered; all of which contributes to better site management.

    CIS Contract Purchasing

    The system is flexible, so that it's possible to turn off the Goods Received Notes section and simply raise purchase orders and match to the incoming purchase invoices. Purchase invoices that do not need to be directly related to a contract can be allocated directly to a nominal account.

    The purchasing fully supports multi-currency, allowing you to raise purchase orders in currency and receive currency purchase invoices.

    Procurement control

    This is used to co-ordinate the purchasing of goods across the entire company, potentially against multiple Jobs and multiple Suppliers. Goods purchased using Procurement Control will be assigned to one or more Purchase Orders depending on the options selected.

    This is intended to be used to process large volume orders quickly for delivery to a Job Site Address, Phase Site Address or Warehouse Address. If the Procurement is raised against a Bill of Requirements, this allows buyers to review the entire list of Job requirements and tag items (in full or partially) to be bought. This provides a rapid Job purchasing routine for buyers.

    Plant hire

    Purchase Orders can be raised for Hire of Plant supplied by external suppliers. Plant can be ordered against Jobs, which posts committed costs to that Job. It is possible to record "On Hire" and "Off Hire" dates so that plant does not remain on site unless required.
  • Impressive functionality

    Pegasus CIS is an application that covers all the requirements of contract costing: handling all the revenue and costs associated with running a contract, controlling materials, purchase orders and purchase invoices, through to the regulatory requirements of HMRC's Construction Industry Scheme. Fully integrated into the accounts system and payroll, Pegasus CIS truly transforms a company's ability to profitably manage contracts.

    Powerful reporting

    Pegasus CIS also integrates with award-winning Pegasus XRL, an intuitive tool that allows Microsoft Excel access to live data at the click of a mouse. It seamlessly integrates your financial information into Microsoft Excel in a couple of simple steps, so you don’t have to copy and paste, re-key or work out formulas.

    The MIS features in Pegasus CIS also include export features to Microsoft Excel, providing powerful and adaptable access to the information held within both Pegasus CIS and the accounts system. This means Pegasus CIS delivers fast and accurate information and enhanced analytical power, which assists and simplifies even the most complex decision-making process. Purpose-built functions allow dynamic access to data in the Pegasus CIS system to populate Excel worksheets.

    Sophisticated and flexible analysis

    The Management Information System (MIS) features of Pegasus CIS easily adapt to the analytical requirements of a business. They make it easy to analyse key information, such as costs or revenues, by Contract, Project, Analysis Codes, Cost Head etc. Budgets and estimated costs can be specified at Cost Head level while the system will maintain the Opening, Actual, WIP, Committed, Other Costs and calculated costs to completion. The financial position is always available and can be analysed and interrogated using the highly configurable and user definable dynamic View screens.

    Linking Pegasus CIS to your accounting solution

    The following diagram details the main data flow between Pegasus CIS and Opera 3. It is also possible to integrate Pegasus CIS into Opera II, Sage 50 and Sage 200 accounting systems.

    CIS Integration

    Nominal Ledger integration

    Pegasus CIS fully integrates with the accounts system; the prime requirement is to eliminate double posting of transactions so that no manual posting is required. All transactions posted to the Nominal Ledger are stored in an audit file for analysis and reporting.

    Purchase invoices entered into Pegasus CIS are posted to the contract and to the accounts Purchase Ledger, handling both the Nominal Ledger and VAT allocations. Similarly, sales invoices produced within the Contract Sales Ledger are posted to the account Sales Ledger. Other transactions posted to a contract, including timesheets, will raise an entry in the Nominal Ledger. A transaction posted into Pegasus CIS that has an effect on the P&L, Balance Sheet, VAT account or Cashbook has a Nominal Ledger Journal created, using the default Nominal Ledger account codes which come with the system.

    Stock Control

    Integration between Stock Control and Contract Purchasing allows stock to be ordered from suppliers against contracts. Stock can be Allocated, Reserved and Issued to a contract, posting relevant costs to the contract. When allocating stock to a contract it is possible to nominate the period in which that allocation is required. This is extremely useful where there is a requirement to plan stock issues to a contract based on when it will be required.

    Stock can hold up to three dimensions (such as length, breadth, height) which can be used on the purchase order to calculate and allow ordering in, for example, square metres. The stock system is multi-warehouse and multi-location, so it is possible to look at all stock in a warehouse or at a site.

    Monitoring stock levels, knowing where stock is located and knowing what needs to be ordered and when, are all elements managed within the Pegasus CIS Stock Control module.

    Site Requisition

    This option tracks requests coming in from site and allows available stock to be issued to the Job with an accompanying delivery note.

    Site Requisitions have an added advantage over standard Stock Issues in that stock can be issued from multiple locations for the one Job. These Site Requisitions can be entered, picked and approved. Once approved, they can be used to post the related stock issues and generate the Delivery Note for passing to the issuing stores. This provides a powerful yet controlled method of allowing stock to be requested from the site office.
  • CIS grey

    Pegasus have recently released the latest version of Pegasus CIS, version 4.01. For more info regarding CIS 4.01 please click below to visit the information page.

    Pegasus CIS 4.01
Opera 3

Pegasus Opera 3

Pegasus Opera 3 is a complete business solution: it can be fully integrated throughout your business, removing the need to run separate finance, payroll, CRM or service systems.

Dynamics Nav

Microsoft Dynamics Nav

Microsoft Dynamics NAV is a very powerful, flexible and affordable complete business management solution for small and mid-sized organisations that helps to simplify and streamline highly specialised business processes.

Sage 200

Sage 200

Sage 200 is a business wide software solution for your growing business. It manages your finances, customers and business insight in one solution.

Prospectsoft

Prospectsoft

Customer Relationship Management Software Solutions (CRM Software) from ProspectSoft Ltd provided by Profile offers market leading flexibility, integration and mobility.

Business Hours

Our support Hotline is
available over 8 hours a day

Monday-Friday: 9am to 5:30pm
Weekend: Closed

Contact Us

Sales and Solutions enquiries
Tel: 08000 195101 / 01442 236311
Fax: 01442 236337
email: info@profile.co.uk

Support and Technical enquiries
Tel: 0845 066 0099
Fax: 0845 066 0090
email: support@profile.co.uk

Our Office

  • Hemmel

    Profile

    9 Progression Centre
    Mark Road
    Hemel Hempstead, Hertfordshire
    HP2 7DW
    Tel: 01442 236311
    Fax: 01442 236337

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